By welding together different departments and sections into one entity, coordination ensures the stability and growth of an organisation. Hence, it becomes essential that the activities of different departments and work groups of the organization are harmonized. See Financial Statements particularly budget management Once the organization has establish goals and associated strategies or ways to reach the goals , funds are set aside for the resources and labor to the accomplish goals and tasks. A task force is a team of members from different departments where the problem has arisen who form a group and share information with respect to the problems of their respective departments. It reduces conflicts, promotes commitment and harmony to create an environment conducive for coordinated efforts directed towards organisational goals. This requires coordination to direct all the activities towards a common goal. That is why, co-ordination is not a separate function of management because achieving of harmony between individuals efforts towards achievement of group goals is a key to success of management.
Identifying this goal requires some form of planning, informal or formal. The significance of coordinating as a function of management mainly arises from the fact that work performed by different departments and groups form integral part of the total work for which the organization exists. Personnel policies and procedures help ensure that employee laws are followed e. Coordination ensures that facilities remain neither under-utilised nor over- utilised. Coordination is a Deliberate Function: A manager is required to coordinate the efforts of different people towards common goal of the organisation.
It is an ongoing process, required for the efficient functioning of the organisation. Composite and orderly effort established through team spirit and executive leadership enables employees to derive a sense of security and personal contentment from their job. It is required at all the levels, all departments and in all managerial functions. People tend to maximise their individual goals. A Business Management degree prepares students in the theory and practice of business management. They are usually product managers, project managers or brand managers.
It establishes direct contact between the management and the employees. Integrating involves unification of the diverse interests under the common purpose. This is impossible in the physical world, but it is possible in human affairs through coordinating. Organizational Effectiveness: Coordination fosters loyalty and commitment among employees. Coordination enables an organisation to rake optimum use of its resources. Frequency of use increases the extent of multiplication of horizontal links information processing requirements relating to production. Computers have eased the work of transmitting information to different departments.
A project manager is ultimately responsible for the success or the failure of the project, whereas the project coordinator handles more administrative tasks. Specialisation: In modem organisation, diversification and complexities of technology give rise to specialisation. Management Functions Some of main the functions of management are: Planning, which is the process of leadership, assigning work without employees feeling controlled. Ã Production management refers to the planning, implementation, and control of the production processes to ensure smooth and efficient operation. Coordination is the responsibility of all managers: Coordination is not the task of only top level managers but managers working at different levels try to coordinate the activities of organisation. According to Mooney and Reelay, Co-ordination is orderly arrangement of group efforts to provide unity of action in the pursuit of common goals.
Co-ordination is inherent in all managerial functions. Article shared by : Importance of Proper Coordination to Achieve Organizational Objectives! Work schedules typically occur during regular business hours but may require overtime. Unity of direction: Coordination helps to ensure unity of action in the face of disruptive forces. Continuity: Coordination is a continuous process. Coordination is not an option.
The presence of coordination becomes part of their job experience and hence can form a very useful part of their training. Promote group effort: In the absence of coordination, each individual and department will carry out their objectives in a manner that they perceive as the best. Such general staff is very helpful in achieving inter-departmental or horizontal co-ordination. Co-operation is emotional in nature because it depends on the willingness of people working together. This cycle is repeated after receiving feedback from the environment about the acceptability of their products. Therefore, it is very necessary that through coordination a proper environment is created so that everybody gives his full contribution towards the attainment of organisational goals.
Coordination is a Continuous Process : Coordination is a never ending process. It is present in all the activities of an organisation such as production, sales, finance etc. No manager can evade or avoid this responsibility. The effective and efficient coordinating of internal and external organizational components help in reducing internal and external complexities and uncertainties in the organization thus increasing productivity, integrating macro and micro level organizational dynamics, connecting of roles among inter and intra organizational groups, bridging performance and trust among competing organizational groups, and defining organizational tasks and their accomplishment. Team members can review the details associated with a project so there is no confusion about what needs to be done and when it needs to occur. The following principles help in achieving coordination: 1.
Managers at each level are required to perform this function for smooth operations in the organisation. It is termed as a part of co-ordination. According to the Project Management Institute, during the planning process, the project manager defines the objectives and gathers stakeholder needs to coordinate the team and direct efforts. The more one produces, the more one attempts to sell what is produced. It enables the executives to see the enterprise as a whole instead of narrow sectional goals. Coordination Integrates Group Efforts : Coordination gives a common direction to group efforts to ensure that work is performed according to the plans. They will feel that they have a place in the organisation.